The main steps of fine arts transport are fairly universal across the world:
1
Clients send fine art transport request with relevant item details.
2
Client managers figure out packing, handling and transportation requirements and produce a quote.
3
Upon quote approval, a quote is converted to a job.
4
All transactions (pickup, conditioning, receiving in items in a warehouse, packing and crating, release and delivery) are scheduled and vehicles and man power get assigned .
5
Items are inspected on pickup or upon receipt in a warehouse and then put away in storage or staged for crating
6
Crates are produced and items are soft packed and then loaded into crates.
7
Loose items and crates are pulled to the loading area for release or delivery.
8
Release or delivery is competed and invoice is produced based on the company and client specific tariffs.
The challenge of handing the transportation and storage aspect of the items, one has to deal with the inventory that may come and go in multiple batches and each item and its parts has to be be accounted for and visible in real time. Voxme Art Manager System, in combination with its ability to print labels, a mobile app to capture all inventory details and scan barcodes and online client facing portals, allows to manage all aspects of the fine art transportation process according to your company's natural flow in the most efficient manner - by handling transactions (pickups, deliveries, releases) and updating the details of the items associated with these transactions. Doing that helps companies establish CRM, operations, transportation management and warehouse management (WMS) aspects of their daily business process according to their needs. In practical terms it means going through the following steps:
1
Quote request with all relevant details including item sizes and photos is captured
2
Relevant charges are calculated and quotation document is issued using relevant Word template
3
Job is created from quotation. All relevant transactions with their dates and items are created automatically
4
Operations assign resources to transactions, print paperwork and labels
5
Onsite crews and warehouse staff capture inventory details using Voxme Inventory app
6
Clients get access to up-to-date inventory via portals and pdfs
7
Inventory for deliveries and releases is scanned to a loading area
8
Deliver crews complete barcode based checkoff and capture paperwork and signatures on delivery
Does it mean that you have to do all of the above? Absolutely not! Talk to us and we’ll help you add efficiency and control to your established processes. That’s what we’ve been doing for the last 20 years.
Head office:
28 Finch Avenue West, Unit 201,Toronto, Ontario, Canada, M2N 2G7
